REQUEST FOR PROPOSALS (RFP)
24th Annual Statewide Conference on Ending Homelessness
“Take Action: Building Homes, Not Walls”
Monday, October 2nd & Tuesday, October 3rd
Black Canyon Conference Center – Phoenix, AZ
Session Submission Deadline: Wednesday, July 26th, 2017
*****DEADLINE EXTENDED: All proposals now due Monday, July 31st BY MIDNIGHT*****
Lead Presenters will be notified by: Monday, August 7th, 2017
NOTE: For comprehensive presenter information, including presenter registration and lodging, please CLICK HERE
CONFERENCE INFORMATION & THEME
AZCEH cordially invites you to share your knowledge and expertise by submitting a proposal to present a conference breakout session at the 24th Annual Conference on Ending Homelessness. This conference, the only statewide conference of its kind meant for the housing and homeless service sectors, brings together professionals and advocates from across Arizona, and the country, for a two-day event which is meant to energize and allow for idea and information sharing across Arizona about best practices in ending homelessness.
Theme: “Take Action: Building Homes, Breaking Down Walls
This year’s theme, “Take Action: Building Homes, Breaking Down Walls,” is a natural continuation of the theme of the last three years in which the focus was on how to tell the story of our work. This year, we look forward to providing a more solid platform in which to learn how to TAKE ACTION with your stories in meaningful and impactful ways – in your workplace, in the state and federal legislature, and in the hearts and minds of our neighbors.
We are seeking local, community-based presenters and storytellers representing diverse backgrounds, roles, responsibilities, and experiences in serving the most vulnerable populations experiencing homelessness. We strongly encourage submissions representing Arizona’s diversity, including rural, suburban, and urban areas.
The workshops presented at the conference are intended to strengthen Arizona’s capacity to end homelessness through strengthening provider organizations, practical application of innovative as well as time-tested strategies that have resulted in successfully ending homelessness, and building the skills of and helping professionals at all levels who are seeking to prevent and end homelessness.
Our typical attendees represent a diverse background including direct-service providers, program managers, executives and board members, advocates, homeless school liaisons, policy makers and individuals concerned with the issue of homelessness. Last year, the conference was a sell out with over 550 professionals attending. All three of Arizona’s Continua of Care – Maricopa Regional, Tucson/Pima, and Balance of State – were represented in both attendance and those presenting. Just shy of half the conference attendance – 52 agencies/organizations out of 103 attending – were made up of direct-service providers, working to directly assist Arizona’s most vulnerable in their journeys toward housing stability. Representatives from 10 municipalities and municipal agencies were present, along with representation from three of four of Arizona’s Council of Governments, numerous county and state agencies and programs, and local law enforcement representing Phoenix, Tucson, Flagstaff, and Peoria. We were also excited to have the Arizona Department of Education’s 130 Homeless School Liaisons for another year, coming from schools and districts from all four corners of the state.
AREAS OF FOCUS
We are seeking a wide variety of topics to be discussed at this year’s conference. Based on feedback received, we are seeking and prioritizing conference sessions that focus on the following topics:
• Regional or system-level successes and progress in serving vulnerable populations consistent with a Housing First approach to gain housing stability, especially through coordinated entry and assessment and housing preventions such as Rapid Re-Housing and Permanent Supportive Housing -- multi-agency or regional collective impact, effective collaborations and coordination, creative use of resources, etc.
• Fair housing & eviction prevention -- relationship building with landlords and property managers, effective uses and approaches to mutual rescission, and rights to housing for harder-to-serve populations such as SMI, sex offenders, LGBTQ, DV survivors, etc.
• Self-care & Personal/Professional Maintenance -- workplace yoga, mindfulness, compassion fatigue, conflict resolution, increased productivity, time management & organizational skills, etc.
• Social justice -- issues, movements, and action happening around Arizona on behalf of minorities and vulnerable populations
Sessions will attract between 50-80 participants and last 90 minutes in duration. Please allow time for questions and answers. Presenters are expected to be engaging and to provide a productive learning environment for participants. Sessions may not consist of sales presentations, political commentary, personal or professional attacks or material that may be considered offensive or objectionable. Presenters may not sell or promote any commercial service or product. Sessions with the greatest chance of acceptance will be of an educational nature with thought-provoking information and material related to the issues and topics indicated in the Areas of Focus. The Review Panel reserves the right to reject a proposal based on any of these conditions.
Session proposals will be reviewed to ensure that:
- They are evidence-based;
- Those which are content specific to housing and homeless services are consistent with a Housing First approach, which is the established best practice approach to ending homelessness as determined by the United States Interagency Council on Homelessness (USICH);
- They address at least one of the Areas of Focus (listed on pg. 2);
- They highlight systems-level work, and do not promote specific agencies or programs;
- They are culturally responsive;
- They incorporate adult learning theory and the experiential learning cycle
- They include presenter biographies for ALL presenters, to be included in the conference app.
All presenters will be responsible for the duplication of session handout materials; any handouts or materials provided by the presenter(s) are the responsibility of the presenting team. Lead Presenters will be notified of the estimated conference attendance five (5) business days prior to the conference.
Lead presenters are also asked to submit any handouts and PowerPoint presentations for inclusion on the official conference flash drive, which continues to be an attendee favorite, by Friday, September 22nd, 2017, ten days prior to the conference. These resources will also be available online following the conference.
AZCEH will provide all necessary technology to accommodate PowerPoint presentations including laptops, projectors, and presentation clickers. Other A/V needs, including audio, must be communicated to Coalition staff so we may do our best to accommodate. Presenters must arrive with the presentation on their own data storage device.
Approximately 36-48 workshops will be convened over the two days of the conference. AZCEH reserves the right to engage potential presenters outside of the RFP process as it sees fit to support the theme and goals of the conference.
All submissions will be reviewed and selected based on the criteria below.
All persons submitting will be notified of the outcome of the Review Panel’s decision.
Proposals will be selected in the order of their rank based on criteria score up to the number of open sessions. AZCEH may select proposals out of the order of rank when and if it is deemed necessary to improve the mix of sessions and will result in improved conference quality for attendees.
- Presentation clearly addresses at least one of the Areas of Focus, listed on pg. 2 (up to 20 points).
- The Review Panel encourages proposals that target a single focus area rather than a cross-section; Preference will be given to systems-level presentations, rather than agency or program-focused, in an effort to encourage collaboration and statewide systems-level conversations and change.
- Presentation objectives are clearly defined (up to 15 points).
- Presentation clearly targets a primary audience (Direct-Service, Management, Advocates/Policy Makers, Homeless School Liaisons) (up to 15 points).
- Presentation clearly addresses a critical issue related to homelessness (up to 20 points).
- Participants will clearly receive tangible benefits regarding knowledge-enhancement, skill development and strategic perspectives (up to 20 points).
- Application is specific, complete and cohesive (up to 8 points).
- Presentation addresses/incorporates the conference theme, “Take Action: Building Homes, Breaking Down Walls” (up to 2 points).
SUBMIT A PROPOSAL
All proposals MUST be submitted online using the submission form below. You will need to provide lead and co-presenter(s) names and biographies, a training description, and desired training outcomes. The online proposal submission system will close at 11:59 pm Arizona time on Wednesday, July 26th, 2017. No fax, emailed, or mailed proposals will be considered. Submissions after the July 26th deadline, regardless of reason, may not be considered. Sessions selected for presentation will be notified via email to the Lead Presenter(s) no later than Monday, August 7th, 2017.
All questions concerning this RFP should be directed to AZCEH Training Coordinator, Erin Cochran, at email@example.com or AZCEH Executive Director, Joan Serviss at firstname.lastname@example.org.
IMPORTANT PRESENTATION DATES TO REMEMBER:
- Submission Deadline: Wednesday, July 26th -- EXTENDED TO MONDAY, JULY 31ST BY MIDNIGHT
- Committee selection: Week of July 31st
- Lead presenter notification: Monday, August 7th (NLT)
- Lead presenter confirmation: Friday, August 11th
- Presenter Pre-Sale: August 14th - 27th (FCFS after 8/28/17)
- Last day to make schedule changes: Friday, September 8th
- Last day to submit presentation materials: Friday, September 22nd
- CONFERENCE: Day 1 Monday, October 2nd
- CONFERENCE: Day 2 Tuesday, October 3rd
Thank you for your dedication to ending homelessness in Arizona and for your willingness to share your expertise with our community of providers, because every Arizonan deserves a safe place to call home.